Facility access policy

Nikon Imaging Centre @ King’s College London - Access Policy

Eligibility - All KCL staff are eligible to use the NIC@King’s. Users external to KCL may be allowed to use the facility at the discretion of the NIC@King’s steering committee.

Training - All users must be trained by a NIC@King’s staff member prior to any unsupervised use of instruments. For first training session, users must bring their own samples. This will help with the customisation of the imaging parameters. Post-training - Once training has been completed, further imaging sessions must be booked through the NIC@King's manager or deputy manager. Following this, once the NIC@King’s manager or deputy manager is satisfied that a user can work responsibly without supervision, system access rights and booking rights will be granted.

System Access Rights – A username and password for a specific system will be given to the user by the NIC@King’s manager or deputy manager when they have been trained and deemed fit to work unsupervised by the NIC manager or deputy manager. The username and password will be invalid on systems they have not been trained on.

Booking rights – This will be given to users deemed fit to work unsupervised by the facility manager or deputy manager. Until then, bookings can only be made through the NIC@King’s manager or deputy manager.

Out-of-hours access – This will be given to users deemed fit to work unsupervised at the discretion of the NIC@King’s manager or deputy manager.

Data Management – Users can store data for 1 month on the NIC@King’s server (N:DRIVE) before it is deleted. It is the responsibility of the user to back-up the data they generate on the systems within the NIC@King’s. Data stored on the acquisition computers will only be kept on the system for 1 week before it is deleted. Contact one of the NIC Staff for instructions on how to access the N:DRIVE. *No USB and Hard Drive devices should be used on the microscope systems.* To retrieve data, please copy it to the N:Drive then download the files from the Image Analysis Computers or other computers at King’s which have been connected to the N:DRIVE.

Cancellation Policy – Users can cancel a session up to 24hrs before the start of the booking. Cancellations withing 24hrs of the booking will be charged at 50% of the price of the booking. If another user books into the cancelled slot, the 50% charge is cancelled. If users are more than 30mins late for a booking, they must contact the facility manager or deputy manager, or the booking will be cancelled. Repeated lateness for bookings may result in the user losing access privileges to the NIC@King’s. Time that is booked by a user on a system which is not used due to failure to cancel or failure to show up will still be charged the normal rate.

Booking Limits – There is a 3hr booking limit per system per day between the hours of 9am-5pm. If the user requires longer than 3hrs, they must contact the NIC@King’s facility manager or deputy manager for approval before booking.

Laser safety – Users must endeavour to attend the KCL laser safety course before using any laser scanning systems within the NIC@King’s.

Other Facility Rules
Users are prohibited from training other users. Only NIC@King’s facility staff are authorised to provide training to new users.

Users must not provide anyone else with access to the NIC@King’s without consent of the NIC@King's facility manager or deputy manager.

Microscope systems must be left in a clean and tidy state. If you find any system that has been left untidy or misused, please report it straight away to the NIC@King’s manager or deputy manager.

Absolutely no food or drinks are to be taken into or consumed in the microscope rooms.

Samples that have been brought to the facility for imaging must be taken away at the end of the imaging session.

Lenses – Must be checked and cleaned with lens tissue and lens cleaner (provided next to each system) before each imaging session. If you notice any damage to the lenses, please report this to the Nikon Imaging Centre manager immediately or you may liable for any damage caused.

Users violating any of the above facility rules may lose their NIC@King’s access rights.

Acknowledgement Policy
Equipment in the NIC@King’s is generously donated by our corporate partners and contributors. Therefore, any papers incorporating data acquired or analysed in the NIC@King’s must acknowledge the use of the NIC@King’s. Please include a statement in the acknowledgements section, such as “We thank the Nikon Imaging Centre at Kings College London for help with light microscopy”.

We share any publications that use our equipment with the companies that support the NIC@King’s. This allows us to demonstrate to the companies that have supplied the equipment that the NIC@King’s is producing useful scientific results and helps us justify their continued support. When you publish a paper incorporating data acquired at the NIC@King’s, please send either a reprint of the paper or the complete citation of the paper to Daniel Matthews.